A Farogh-e-Taleem Fund (FTF) Cashbook is a record-keeping document used to track and manage the financial transactions of the FTF. This is the most important register in FTF record keeping. Here's a suggested format for an FTF Cashbook:
FTF Cashbook Format
Income Section:
At the top of page name of school is written
- Date: Date of the transaction
- Receipt #: Receipt # that is written on the receipt. It starts from the start of financial year i.e. July and ends in June.
- Details of Income: Description of the transaction (e.g., receipt, payment, deposit). Two entries are made here, first row will be written as "Opening balance". Second row shows current transaction or amount credited to the account by collecting FTF from students in the current month.
- Credit: Credit amount is written here
- Balance: Running balance, total balance available in the account after submitting FTF.
Expenditures section:
At the top of page month and year is written.
- Date: The date of transaction is written here.
- Receipt#: This serial # is added from the receipt register and maintained as per financial year- Jul to Jun.
- Details: Detail of expenditure as per receipt is written here and all the receipts for the month written
- Amount Debited: The amount as per receipt is mentioned here.
- Total Expenditures: Total of all receipts added here is written.
Tips for Maintaining an FTF Cashbook
- Record all transactions: Ensure that all financial transactions are recorded in the cashbook.
- Use a standardized system: Use a standardized system for recording transactions to ensure consistency.
- Reconcile regularly: Reconcile the cashbook with the bank statements regularly to ensure accuracy.
- Keep it secure: Keep the cashbook in a secure location, such as a locked cabinet or a fireproof safe.
By maintaining an accurate and up-to-date FTF Cashbook, you'll be able to efficiently manage the financial transactions of the fund, ensure transparency and accountability, and make informed decisions about the fund's activities.
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FTF