This is the most important register in FTF record keeping. This register is a pasting file where receipts of payments made are attached. Any type of bill generated by any trader is pasted here. Unlike NSB, in FTF purchasing, no tax is paid against any bill and purchasing may be made from any vendor or any local shop but the receipt must be on a proper letter head of the shop.
Keeping Receipts:
A head teacher have to know how to keep the bill in the pasting file.
The bill must be stamped by head. Here are some stamps used in record keeping.
- Serial Number / Date
- This is the number that start and end with the financial year. It continues every month. This serial number is the same as written in cashbook. Date will be the date of transaction. This stamp is filled with red ballpoint.
- Paid & Cancelled
- It is a must thing to cancel the payments made. Write the amount to be cancelled.
- Stock Register
- This stamp is used for purchased items. Two rows are added on this stamp
- Entry #
- This is the number entered in the list of item in stock register.
- Page #
- This is the page number from stock register where item purchased is written and issued in detail.
- Head Teacher
- Head Teacher school stamp is used
- Purchase Committee
- This committee includes at least 3 members. This stamp is used at the back side of every receipt.
- Technical Committee
- This committee includes at least 3 members. This stamp is used at the back side of every receipt.
- Recipient Signature
- In case of Part Time Coach or Sweeper Salary, the signatures of the recipient is a compulsory one.
All these stamps are compulsory for record keeping receipts. For bills from any trader, invoices and tax returns must also be pasted and numbered.
Tags
FTF