FTF Register

  A Farogh-e-Taleem Fund (FTF) Credit Register is a record-keeping document used to track and manage credits or receipts received by the FTF. In this register detail of FTF collected and total balance of the month is written. Also total expenditures of the month are added in this register. Here's a suggested format for an FTF Credit Register:

FTF Credit Register Format

At the top of page month and year is mentioned

1. Date: Date of transaction, when amount credited to account and as per fee voucher
2. Class & Sections:  Here class for which fund collected is written.
3. In-charge:   Name of In-charge of class who collected the fund
4. Strength:  Number of students in that class & section who submitted fund.
5. Installments:  Usually amount of 20 rupee from each student is collected once all per month and no installment is made. Yet if received in installments, you may write in these columns. Strength of students multiplied by 20 is written 
6. Fine:   In this column fine or absence is written that is usually nil as no fine is collected for anything as most of the students belong to poor families.
7. Grand Total:     Here is the total amount collected is written.
8. Remarks:    Any remarks about the students or fund collection.

Columns to Include

1. G Total:       Here total of above columns is written, Total of students and fund collected.
2. Present Amount:   In this column present collection is written.
3. Previous Balance:   Here existing balance of FTF Account is written.
4. G-Total:       Sum of Present Amount and Previous Balance. It is now the current balance of the month before expenditures.
5. Expenditures in this month:     Total amount withdrawn in the current month from account is written here.
6. Empty Box:   Here some extras are written like profit in the months of January and July, and if some extra payment is debited or credited the account.
7. Balance:      Balance of the account after submitting collected fund and withdrawing needed amount. It is the closing balance of the month. It is written at the end of month and after it no transaction is made during the month.

Columns to Include

1. Date:     Date of transaction when amount withdrawn from account.
2. Receipt #:     Number of receipt pasted in the receipt register. Usually started numbering from July to June as per financial year.
3. Details:       Details of expenditure or receipt details are written here.
4. Amount:     Amount of expenditure as per receipt.
5. Remarks:    Any remarks about the receipt.

At the end of page signature and stamp of head teacher is a must thing. Every month every page must be closed with the signature of FTF in-charge and sign stamp of head teacher.

Tips for Maintaining an FTF Credit Register

1. Record all credits: Ensure that all credits or receipts are recorded in the register.
2. Use a standardized system: Use a standardized system for recording credits to ensure consistency.
3. Verify entries: Verify each entry to ensure accuracy and completeness.
4. Reconcile regularly: Reconcile the credit register with the bank statements regularly to ensure accuracy.
5. Keep it secure: Keep the credit register in a secure location, such as a locked cabinet or a fireproof safe.

By maintaining an accurate and up-to-date FTF Fund Register, you'll be able to efficiently manage the financial transactions of the fund, ensure transparency and accountability, and make informed decisions about the fund's activities.